Randolph PRIDE Meeting Minutes
Monday, May 22, 2017 at 7:00 p.m. - VFW
Attendance – 4
Treasurer’s Report - $ 9,357.06
Volunteer hours were updated for the first quarter.
Soap box derby cars, flags, paid for new bathroom expenses
We set the budget for the celebration to $8700.00.
Dumpster report – Call when we need one.
We decided to have the same inflatables as last year. Mitch will let them know.
Laser tag will run from 11am until 6pm.
Tamie will check on price of the liquor license for the watering hole at the next council meeting.
We discussed walking in the parade for donations for fireworks. Tamie will contact K-State about getting a student organization to help.
The Lions club has agreed to have buckets collecting money for fireworks. We need to check with Tamie to see if she contacted the classy cats or someone about collecting in the parade. Tiffany will decorate the buckets.
4-H club wants to help. We are suggesting serving at the BBQ. Janie will talk to them.
We will use Square again to sell t-shirts and for fireworks. Also need to check about getting a tablet from Cell One to use for sales.
The radio ads have been submitted and Janie will get the newspaper ads ready to submit.
We need to get raffle tickets out asap. Vince will get them from Vic and at least get them to Sharps.
We aren't doing anything specifically during week of PRIDE, buy we want to do these projects in the near future. 1. Painting lines on the basketball court and getting new goals and nets where needed. 2. Sanding and staining the bridge in the park. 3. Planting flowers at the senior center
Jacob Brenner is looking into controlling the spring water running in the park.
We need to get the newsletter with a flyer and Volunteer Spot information ready to go out with the water bills. Check with Tamie to see if Volunteer Spot is ready.
Check to see if Steve Booth could look to find some sort of portable PA system for the park.
Check with Long Johns Silvers about donation of coleslaw for the celebration.
The next meeting will be Monday, June 19 at the VFW.
The meeting was adjourned.
Monday, April 24, 2017 at 7:00 p.m. - VFW
Attendance – 8
Treasurer’s Report - $14,077.44
Volunteer hours were updated for the first quarter.
Janie reported that the welcome flyer hasn’t been updated yet.
Alert Church will have laser tag and a lemonade stand at the celebration.
We decided nonprofit group fundraisers will not be charged a booth fee like the for-profit-venders at the market.
Duane contacted Zach Winter about his DJ services for celebration. No reply yet.
Mitch will contact the bounce house company.
Tamie will check on price of the liquor license for the watering hole at the next council meeting.
We discussed walking in the parade for donations for fireworks. Tamie will contact K-State about getting a student organization to help.
Janie is taking the requests for what people need for prizes so she can place the order.
We updated our ad for KCLY and will do the same commercial time as last year. We also discussed the free community announcements on WIBW, KMAN and the Twin Valley channel on television.
We had a request from a food vendor and decided not to let her sell sandwiches as it competes with our own meal. She may still decide she wants to sell produce or other products.
Week of PRIDE is May 21-27. We tossed around several ideas including upgrades at the basketball court, flower planting, controlling the spring water running in the park and cleaning up the old trailers. We have decided we will buy plants not to exceed $200 to plant in the planter at the senior center. The FFA will take care of the north planter in the park.
Ideas for a newsletter were discussed.
The next meeting will be Monday, May 22.
The meeting was adjourned.
Monday, February 27, 2017 at 7:00 p.m. - VFW
Attendance – 5
Treasurers Report - $13,977.47
Mitch reported on the progress on the restroom plans. He met with Greg Lund, Leon Hobson and the design team. Plans are being finalized and then it will go out to bid. Bids are due April 1st and the work will be completed by July 1st. We will need to demo the old bathroom.
The meal provided for the teachers was very much appreciated.
Janie will update the welcome flyer.
Tamie passed around sponsor letters to be signed. Janie will update the schedule and put ‘tentative’ on it to be included with the letters. They will go out Friday.
Celebration is Saturday, July 1. Vic and Larry decided the Fish Fry is a go! It was discussed to that the food vendors will need to be moved this year for sure with the new bathroom going in and it probably being muddy in the area they normally set up in. We’re looking at adding outlets to the pole on 1st street. They could be set up on the street as they have in the past. When they dig the line for the power to the bathroom we’ll have them run another line back to the pole.
A Parent’s Night Out/Community Game Night is being planned for Saturday, March 25. Katie Lower came to the meeting representing the cheerleaders. The cheerleaders will babysit either at the high school or church for a fee of $7-10 per child. Details will be worked out and Janie will make a flyer.
The PRIDE signs on the highway were discussed. The one south of town is very faded and needs replaced. Tamie will put a call into the PRIDE office. The Community of Excellence sign is missing a screw and needs bolted back up.
The community wide garage sales will be held on April 29th. Tamie will call Bruce and get the dumpster arranged for the week prior to the sales.
The next meeting is Monday, March 27.
The meeting was adjourned.
Monday, January 23, 2017 at 7:00 p.m. - VFW
Attendance – 6
Treasurers Report - $14,045.34
Correspondence – Thank you cards from Ralph Hagenmaier and Mary Kay Henry
Mitch reported on the progress on the restroom plans. He and Janie met with Greg Lund and Leon Hobson to answer questions they had. Mitch has been contacting architects looking for a reasonable price. We hope to have bids in before the next Parks Board meeting in March.
We decided to provide a meal for the high school and junior high teachers on February 16 during parent/teacher conferences. We will invite Olsburg PRIDE to do the same for the grade school teachers. We will do soup, cinnamon rolls and a veggie tray.
Janie will update the welcome flyer. Sumps are new city residents and need a welcome basket.
Tamie will work on sponsor letters and have them ready to sign by the February meeting. She plans to do thank you letters to businesses immediately as donations come in instead of waiting until after Celebration.
Celebration is Saturday, July 1. Vic and Larry are strongly considering not doing the fish fry on the Friday before. They’d like to do it later in the year, once they’ve had time to catch more fish. The group made a few suggestions toward keeping it, as people seem to like it. Ultimately, it’s up to Vic and Larry. We could consider serving something else if fish doesn’t work out.
Janie will work on Save the Date material and start posting them online for Celebration.
A Parent’s Night Out was discussed. The cheerleaders are looking for ways to raise money, so they’d be willing to babysit. PRIDE could put together a game/card night. Anthony will talk to Ryanne Ewell to see if March 25th will work for the cheerleaders.
The next meeting is Monday, February 27.
The meeting was adjourned.
Monday, November 28, 2016 at 7:00 p.m. - VFW
Attendance – 6
Treasurers Report - $15,259.58
Correspondence – Thank you card from Ginger Biesenthal
We received a PIP grant as part of our restroom fundraising. We need to send a letter to keep them up on the progress of the restroom build and send documentation when the project is complete.
We do not have a date to tear down the old restroom yet.
It was approved to purchase a $100 Walmart gift card to help a family in need and also to help two students to have a Merry Christmas. The Northern Riley County Adopt-A-Family didn’t have any families in need when we checked, so we went to the school administration to find out how we could help someone local. We will spend $300 or less, about the same as last year.
We will go Christmas caroling on Sunday, December 18th at 3 p.m. We will give out poinsettias to the seniors that we carol to.
We discussed ideas for the December newsletter that will go out at the end of the week.
It was approved to spend $80 on items for the welcome baskets for when new families move into town.
We decided to have a New Year’s Eve movie night. The movie will be Secret Life of Pets. Popcorn and drinks will be served.
We looked at ways to thank those serving in our community from the list Tamie provided. We especially liked the idea of doing something for the teachers and senior citizens. We will revisit the idea in January.
No meeting in December. The next meeting is scheduled for January 23.
The meeting was adjourned
Monday, October 24, 2016 at 7:00 p.m. - VFW
Attendance – 6
Treasurers Report - $15,384.40
We received the grant we applied for to rebuild the south restroom in the park. Ideally we will move the power, tear down the building and pour the concrete pad for the new restroom before winter. This will depend on the weather and man power.
Correspondence – No correspondence received.
Volunteer hours were requested.
A gift was purchased for Ginger at All About Quilts for her help with grant writing.
Sponsor thank you letters have been mailed.
The hay-rack ride and Christmas caroling with the 4-H is on Sunday, December 18th. We will meet at the VFW. More details including meeting time will follow.
There will not be a November newsletter. The December newsletter will include information on the grant, Christmas caroling and Christmas light judging.
We decided to skip Quarter Craze usually held in March. We will have it after celebration or the following year.
The next meeting is scheduled for November 28th. We don't plan to meet in December.
The meeting was adjourned.
Attendance – 4
Treasurer’s Report - $ 9,357.06
Volunteer hours were updated for the first quarter.
Soap box derby cars, flags, paid for new bathroom expenses
We set the budget for the celebration to $8700.00.
Dumpster report – Call when we need one.
We decided to have the same inflatables as last year. Mitch will let them know.
Laser tag will run from 11am until 6pm.
Tamie will check on price of the liquor license for the watering hole at the next council meeting.
We discussed walking in the parade for donations for fireworks. Tamie will contact K-State about getting a student organization to help.
The Lions club has agreed to have buckets collecting money for fireworks. We need to check with Tamie to see if she contacted the classy cats or someone about collecting in the parade. Tiffany will decorate the buckets.
4-H club wants to help. We are suggesting serving at the BBQ. Janie will talk to them.
We will use Square again to sell t-shirts and for fireworks. Also need to check about getting a tablet from Cell One to use for sales.
The radio ads have been submitted and Janie will get the newspaper ads ready to submit.
We need to get raffle tickets out asap. Vince will get them from Vic and at least get them to Sharps.
We aren't doing anything specifically during week of PRIDE, buy we want to do these projects in the near future. 1. Painting lines on the basketball court and getting new goals and nets where needed. 2. Sanding and staining the bridge in the park. 3. Planting flowers at the senior center
Jacob Brenner is looking into controlling the spring water running in the park.
We need to get the newsletter with a flyer and Volunteer Spot information ready to go out with the water bills. Check with Tamie to see if Volunteer Spot is ready.
Check to see if Steve Booth could look to find some sort of portable PA system for the park.
Check with Long Johns Silvers about donation of coleslaw for the celebration.
The next meeting will be Monday, June 19 at the VFW.
The meeting was adjourned.
Monday, April 24, 2017 at 7:00 p.m. - VFW
Attendance – 8
Treasurer’s Report - $14,077.44
Volunteer hours were updated for the first quarter.
Janie reported that the welcome flyer hasn’t been updated yet.
Alert Church will have laser tag and a lemonade stand at the celebration.
We decided nonprofit group fundraisers will not be charged a booth fee like the for-profit-venders at the market.
Duane contacted Zach Winter about his DJ services for celebration. No reply yet.
Mitch will contact the bounce house company.
Tamie will check on price of the liquor license for the watering hole at the next council meeting.
We discussed walking in the parade for donations for fireworks. Tamie will contact K-State about getting a student organization to help.
Janie is taking the requests for what people need for prizes so she can place the order.
We updated our ad for KCLY and will do the same commercial time as last year. We also discussed the free community announcements on WIBW, KMAN and the Twin Valley channel on television.
We had a request from a food vendor and decided not to let her sell sandwiches as it competes with our own meal. She may still decide she wants to sell produce or other products.
Week of PRIDE is May 21-27. We tossed around several ideas including upgrades at the basketball court, flower planting, controlling the spring water running in the park and cleaning up the old trailers. We have decided we will buy plants not to exceed $200 to plant in the planter at the senior center. The FFA will take care of the north planter in the park.
Ideas for a newsletter were discussed.
The next meeting will be Monday, May 22.
The meeting was adjourned.
Monday, February 27, 2017 at 7:00 p.m. - VFW
Attendance – 5
Treasurers Report - $13,977.47
Mitch reported on the progress on the restroom plans. He met with Greg Lund, Leon Hobson and the design team. Plans are being finalized and then it will go out to bid. Bids are due April 1st and the work will be completed by July 1st. We will need to demo the old bathroom.
The meal provided for the teachers was very much appreciated.
Janie will update the welcome flyer.
Tamie passed around sponsor letters to be signed. Janie will update the schedule and put ‘tentative’ on it to be included with the letters. They will go out Friday.
Celebration is Saturday, July 1. Vic and Larry decided the Fish Fry is a go! It was discussed to that the food vendors will need to be moved this year for sure with the new bathroom going in and it probably being muddy in the area they normally set up in. We’re looking at adding outlets to the pole on 1st street. They could be set up on the street as they have in the past. When they dig the line for the power to the bathroom we’ll have them run another line back to the pole.
A Parent’s Night Out/Community Game Night is being planned for Saturday, March 25. Katie Lower came to the meeting representing the cheerleaders. The cheerleaders will babysit either at the high school or church for a fee of $7-10 per child. Details will be worked out and Janie will make a flyer.
The PRIDE signs on the highway were discussed. The one south of town is very faded and needs replaced. Tamie will put a call into the PRIDE office. The Community of Excellence sign is missing a screw and needs bolted back up.
The community wide garage sales will be held on April 29th. Tamie will call Bruce and get the dumpster arranged for the week prior to the sales.
The next meeting is Monday, March 27.
The meeting was adjourned.
Monday, January 23, 2017 at 7:00 p.m. - VFW
Attendance – 6
Treasurers Report - $14,045.34
Correspondence – Thank you cards from Ralph Hagenmaier and Mary Kay Henry
Mitch reported on the progress on the restroom plans. He and Janie met with Greg Lund and Leon Hobson to answer questions they had. Mitch has been contacting architects looking for a reasonable price. We hope to have bids in before the next Parks Board meeting in March.
We decided to provide a meal for the high school and junior high teachers on February 16 during parent/teacher conferences. We will invite Olsburg PRIDE to do the same for the grade school teachers. We will do soup, cinnamon rolls and a veggie tray.
Janie will update the welcome flyer. Sumps are new city residents and need a welcome basket.
Tamie will work on sponsor letters and have them ready to sign by the February meeting. She plans to do thank you letters to businesses immediately as donations come in instead of waiting until after Celebration.
Celebration is Saturday, July 1. Vic and Larry are strongly considering not doing the fish fry on the Friday before. They’d like to do it later in the year, once they’ve had time to catch more fish. The group made a few suggestions toward keeping it, as people seem to like it. Ultimately, it’s up to Vic and Larry. We could consider serving something else if fish doesn’t work out.
Janie will work on Save the Date material and start posting them online for Celebration.
A Parent’s Night Out was discussed. The cheerleaders are looking for ways to raise money, so they’d be willing to babysit. PRIDE could put together a game/card night. Anthony will talk to Ryanne Ewell to see if March 25th will work for the cheerleaders.
The next meeting is Monday, February 27.
The meeting was adjourned.
Monday, November 28, 2016 at 7:00 p.m. - VFW
Attendance – 6
Treasurers Report - $15,259.58
Correspondence – Thank you card from Ginger Biesenthal
We received a PIP grant as part of our restroom fundraising. We need to send a letter to keep them up on the progress of the restroom build and send documentation when the project is complete.
We do not have a date to tear down the old restroom yet.
It was approved to purchase a $100 Walmart gift card to help a family in need and also to help two students to have a Merry Christmas. The Northern Riley County Adopt-A-Family didn’t have any families in need when we checked, so we went to the school administration to find out how we could help someone local. We will spend $300 or less, about the same as last year.
We will go Christmas caroling on Sunday, December 18th at 3 p.m. We will give out poinsettias to the seniors that we carol to.
We discussed ideas for the December newsletter that will go out at the end of the week.
It was approved to spend $80 on items for the welcome baskets for when new families move into town.
We decided to have a New Year’s Eve movie night. The movie will be Secret Life of Pets. Popcorn and drinks will be served.
We looked at ways to thank those serving in our community from the list Tamie provided. We especially liked the idea of doing something for the teachers and senior citizens. We will revisit the idea in January.
No meeting in December. The next meeting is scheduled for January 23.
The meeting was adjourned
Monday, October 24, 2016 at 7:00 p.m. - VFW
Attendance – 6
Treasurers Report - $15,384.40
We received the grant we applied for to rebuild the south restroom in the park. Ideally we will move the power, tear down the building and pour the concrete pad for the new restroom before winter. This will depend on the weather and man power.
Correspondence – No correspondence received.
Volunteer hours were requested.
A gift was purchased for Ginger at All About Quilts for her help with grant writing.
Sponsor thank you letters have been mailed.
The hay-rack ride and Christmas caroling with the 4-H is on Sunday, December 18th. We will meet at the VFW. More details including meeting time will follow.
There will not be a November newsletter. The December newsletter will include information on the grant, Christmas caroling and Christmas light judging.
We decided to skip Quarter Craze usually held in March. We will have it after celebration or the following year.
The next meeting is scheduled for November 28th. We don't plan to meet in December.
The meeting was adjourned.
